Disability Accommodation and Accessibility

Students in Alder Commons

The University of Washington Housing and Food Services recognizes the importance of providing reasonable accommodations in its housing policies and practices where necessary for individuals with disabilities to use and enjoy University housing. This Policy explains the specific requirements and guidelines which govern requests for reasonable accommodation in University housing.

 Housing and Food Services adheres to the University's Reasonable Accommodation of Students with Disabilities policy, which is in compliance with Title II of the Americans with Disabilities Act (ADA) of 1990 as amended; the Rehabilitation Act of 1973 (P.L. 93-11) and 45 C.F.R. Part 84; Fair Housing Act of 1968 42 U.S.C. Sec. 3601 et seq., Chapter 49.60 RCW; and Chapter 28B.10 RCW.

Students with disabilities, accommodation and accessibility needs, or medically-related dietary restrictions will follow the same housing application process as all students to apply for UW housing.

If the disability or need requires some accommodation (e.g., accessible shower, visual fire alarm, single room, therapy animal, etc.) in order to create equal access to the living facility and/or program, the student will then register with Disability Resources for Students (DRS) and provide documentation to support the accommodation request. DRS will review the documentation provided and determine what accommodations are reasonable for HFS to provide. Information about housing assistance provided by DRS is available on at Disability Resources for Students—Housing. DRS can be contacted at 206-543-8924 (V)/206-543-8925 (TTY) or uwdrs@u.washington.edu.

Requests for housing accommodation received by DRS after the deadline will be accepted and processed and, if approved, DRS will notify the Student Services Office in writing of any approved housing accommodation. Late requests will be accommodated as soon as space becomes available, but there is no guarantee that the accommodation will be provided for the requested quarter.

Family Housing applicants with a disabled family member may follow the same guidelines for application and registration with DRS.

Students with disabilities desiring to return to live on campus, who were approved for housing accommodation on a temporary rather than permanent basis, must notify DRS of their need for continued accommodation by the housing accommodation deadline for returning student requests. DRS will review the documentation of the disability on file and the student's requested accommodation to determine if the need for housing accommodation is still necessary. DRS will notify the Student Services Office in writing of any approved housing accommodation. The deadlines noted below apply to the deadline in which DRS must formally notify HFS of approved accommodations. DRS may require up to three months advance notice to review accommodation needs, so please contact them just as soon as you possibly can.

Housing Accommodation Deadlines 



Deadline for accommodation approval by DRS

Returning Resident (9-month housing)*


April 1

Returning Resident (12-month apartments)*


April 1

New Applicant

Autumn / EFS

June 15

New Applicant


November 1

New Applicant


February 1

New Applicant

Summer May 1

*Students who have been approved for an ongoing accommodation do not need to submit a new request.

Medically Related Dietary Restrictions

UW Dining provides many options in our dining venues for customers with dietary restrictions, however our normal offerings may not meet everyone’s needs. We strive to ensure that residents with a medically related dietary restriction (MRDR) are able to live and dine safely in our facilities.

The first step in formally requesting a MRDR consultation is to provide us that information on your housing application. After receiving your housing application, a representative from UW Dining will contact you to further discuss dining options and how to safely eat on campus. Our Dining team is happy to meet with students to provide information, develop an action plan and make accommodations if needed. In the consult with HFS Dining staff* some items that will be discussed include:

  • Discuss specific dietary needs and explore options including use of reservable kitchens
  • Learn how to access ordering options
  • Tour dining facility on campus by residence
  • Understand how to eat safely on campus through early access to meals plans, understanding menu boards icons, and color coding of food prep areas

* For students starting in autumn quarter these MRDR consults are typically scheduled starting in June.

If you want to find a roommate with similar needs (i.e. peanut allergies) you are encouraged to review UW Housing roommate’s page. If you find a roommate after submitting your UW Housing application, you may edit your preferences in the housing application until June 30.

Below are some additional resources that may be helpful to you:

Housing & Food Services Nutritional Information
UW Housing: How to find a roommate  

If you have any questions while awaiting your assessment, feel free to contact us at uwdining@uw.edu.